STRATEGIC PLAN 2003-2007
This plan was developed from the
Directions Seminar conducted at FESA House on Saturday
17th May 2003.
20 persons representing VMRWA, FESA and individual VMR Groups attended and contributed.
The plan provides statements of Vision, Mission, Values, Key performance Areas
and Strategies, Action Plans, Milestones and Tasking.
Eliot Fisher
Vision
That Volunteer Marine Rescue WA
be the organisation of choice for support, advocacy,
advice, values, professional standards and communications
amongst marine rescue services. Mission
To provide leadership in marine rescue services through
supporting, the enhancement, improvement, organisation,
structure, training and resources on which the
service delivery depends.
Values
The values of VMRWA are:
• Integrity
• Justice
• Professionalism
• Respect for Persons
• Service to Others
Roles and Responsibilities
VMR Groups provide Search and Rescue Services,
VMRWA provides a range of services to VMR groups including advice, advocacy,
representation communication, training and networking.
FESA provides support, resources, policy direction and
advice.
Key Performance Areas
The Key Performance Areas identified for VMRWA
are:
Our Governance
Ensuring that the processes, principles and methods we use ensures our
organisation satisfies the vision and mission, including planning, representation,
decision-making and accountability.
Our People
Including, support, recruitment, professional development, mediation and the
development of effective networking.
Our Partnerships
Developing and supporting strategic relationships that further the interests
of volunteer marine rescue services.
Our Resources
Promoting the appropriate, efficient and effective allocation of resources,
government corporate and private to ensure an effective volunteer marine
rescue service in WA.
Our Image
Managing, developing and enhancing our corporate and industry image to reflect
our values and service in supporting the marine rescue effort.
Our Groups
Promoting the professional operation of groups through effective planning processes
and the development of guidelines for operational, administrative and other
activities aligned to the objectives of VMRWA.
Strategies
Our Governance1. One Organisation representing VMR Groups
The establishment of one organisation representing volunteer marine rescue
service groups, which provides a co-ordinated, representative voice and acts
effectively to support and develop its member groups.
2. Effective Representation
Facilitating effective representation of member and group interests through
an enhanced zone representative system. Providing excellent links between the
executive committee and the membership.
Our People
3. A Professional Development and Support Structure
Providing a structured approach to professional development. Building a repository
of knowledge and experience. This knowledge will be based on good practice
that can be recorded and transferred to strengthen and support member groups
and individuals.
Our Partnerships
4. Advocacy
Acting as an advocate for the improvement of volunteer marine rescue services,
boating safety and education and improved training and education of VMR members.
5. Networks
Building effective networks with the key government agencies that have responsibilities
for our roles and between individual member groups and organisations ensuring
support is given to the objectives of VMRWA.
Our Resources
6. Support
Providing advice and support for agencies and VMR groups seeking resources
for VMR services.
To review the allocation of government funds and provide advice on the adequacy
of financial and other resources to meet identified needs.
Managing activities to provide the most effective and efficient use of resources.
Our Image
7. Journal
Providing information through a journal, which focuses on industry knowledge,
group reports, HMA information, FESA information and ongoing reports on the
progress of VMRWA in the achievement of the strategic planning objectives
8. Publications
Developing generic publications on the role and services of VMRWA.
9. Electronic Communications
The promotion of electronic communications as:
• A preferred group networking method
• A preferred reporting system,
• An option for distance learning
Through the provision of appropriate training and support services.
Our Groups
10. Conferences
Using the zone and state conferences to showcase, acknowledge and encourage
group achievements.
11. Professional Development
Provide targeted professional development activities as a component of all
conferences to assist and encourage development of groups to meet minimum established
standards.
The identification and development Good Practice Guidelines for groups.
Action Plans
1. One Organisation representing VMR Groups
Task |
Milestones |
Team |
Review and revise the VMRWA constitution |
New draft constitution |
Pres
V Pres.
FESA member |
Develop agreed terms of reference for one association
for the endorsement by VMRWA membership |
Draft terms of reference |
Pres
V Pres.
FESA member |
Conduct a review of the functions and duties
of the secretariat with a view delivering the
most effective service to the Executive Committee
and member groups |
Report by Sec/Treas |
Executive Committee |
Develop a business plan for the Association
with appropriate policies and procedures for the
conduct of Association affairs |
Draft business plan
Draft policies for adoption at AGM |
Executive Committee |
2. Effective Representation
Task |
Milestones |
Team |
Develop a range of proposals
for improving the effectiveness of, and interest
in zone meetings including reorganising of
Zones as per the “FESA Proposal”. |
Appoint working group |
Zone reps. |
Develop VMR representative
zone visit/support program in conjunction with
FESA |
Develop position description
Visit/Report format and timing |
Zone reps. |
3. A Professional Development and Support Structure
Task |
Milestones |
Team |
Conduct group development
seminars targeted at training office bearers
in committee roles and policy implementation
(Possibly a component of zone or annual meetings) |
Appoint working group
Scope training requirement |
Working group
FESA |
Develop a VMR group operating
manual including electronic template covering
the duties and responsibilities of officers,standard
operating procedures and systems for the management
of VMR Groups |
Scope project |
Secretariat
FESA staff |
Monitor the effectiveness
and delivery of training under the FESA/TAFE
model |
Develop survey
Conduct survey |
Secretary
FESA Staff |
4. Advocacy
Task |
Milestones |
Team |
Develop proposals for the
increase of the FESA funding component to VMRWA
to support the implementation of the VMRWA
strategic initiatives |
Adopt Strategic plan
Inform VMRSCC
Seek FESA support |
Pres |
Develop proposals for grants
funding to support the VMRWA strategic initiatives |
Report on availability of
grant funds |
Secretary |
5. Networks
Task |
Milestones |
Team |
Develop an annual visitation
program for the President or a representative
of the executive, if the President is unavailable,
to visit individual groups (and, or) Zones |
Adopt visit program |
President/Vice President
|
Rationalise the teleconferences
to 3 per year to make a quarterly meeting structure
including AGM.
Develop and circulate meeting
templates and agendas to ensure maximum value
is achieved by discussion |
Issue program
Issue templates 2 weeks prior
to meetings |
Secretary
Secretary |
6. Support
Task |
Milestones |
Team |
Develop a charter and position
description for zone representatives to ensure
personal support is available to members and
member groups |
Issue draft |
Executive Committee |
Develop a standard reporting
template for zone representatives to better
assess the need for support to groups |
Issue draft template |
Zone Reps. |
7. Journal
Task |
Milestones |
Team |
Develop a forward plan for
the Journal including proposals for technical
and general information articles. Appoint a
Sub Committee to assist the Editor. |
Develop 12 month plan |
Editor
|
Seek liaison with interstate
journals and approval to use and share information.
Already available. Including excerpts from
the “Boating Manual” and other
recognised documents particularly those impacting
on occupational health and safety. |
Develop source list and arrange
copyright approvals |
Editor
|
8. Publications
Task |
Milestones |
Team |
Develop a generic VMRWA brochure
detailing the function and services provided
by VMRWA |
Scope requirements |
Working group
|
Develop a series of certificates
to recognise achievements and appointments
in groups and members
|
Scope requirements |
Executive Committee
|
9. Electronic Communications
Task |
Milestones |
Team |
Provide support to develop
the FESA email network to a fully operating
service. |
Identify needs and system
capability |
FESA rep
Executive Committee
|
Develop a wider network of
communication through Email to all members
with access to the web to enable feed back
on with group constitutions.
|
Define issues that could
benefit from greater member
input. |
Executive Committee
|
10. Conferences
Task |
Milestones |
Team |
Conduct a 2-day annual conference
incorporating the AGM with high quality speakers
and presentations including a social function
to enable delegates to network and become better
acquainted. |
Set conference date
Appoint conference committee
Prepare program and budget |
Conference Committee
|
11. Professional Development
Task |
Milestones |
Team |
Develop a programme for the
delivery of good practice initiatives in VMR
groups |
Scope requirements |
Working Group
|
Develop a series of awards
for excellence in VMR practices and Service
Delivery
|
Identify categories |
Working Group
|
|
